Enabling Google Workspace as an External Data Source

Modified on Thu, 10 Apr at 11:39 AM

As a Josys Administrator, you have the option of adding user profiles manually or importing them from a CSV file. However, you can also integrate Google Workspace as an External Data Source in Josys to automatically add user profiles.

Prerequisites

To facilitate the Google Workspace linking with Josys, ensure that you have:

Integrated Google Workspace. To learn about the integration process, refer to Google Workspace Integration.
Enabled the API access within Google Workspace. To learn how to enable API access, refer to Enable Google Workspace APIs.
A Google Workspace admin account
Unlinked existing External Data Sources (if any)

Linking Google Workspace

Step 1: Log in to Josys using an admin account. Select External Data Sources from the Settings menu. Click the Link in Google Workspace.

Step 2: Select a workspace to synchronize the user accounts and click Submit.

Step 3: Once Google Workspace is linked, you will receive a confirmation message. Josys will start retrieving the user data from Google Workspace and syncing it. You can click Refresh to update the User Profiles data.

Note: 
1. The refresh process takes some time to update the data.
2. When an existing user is synchronized through Google Workspace, then such user profiles display the Google Workspace icon.
3. You can link only one External Data Source at a time.

Note: You can link only one External Data Source at a time.

Step 4: After the data synchronization is completed, you can access the Google Workspace user’s data from the User Profiles section. Here, all synchronized user profiles are displayed with a Google Workspace icon.

Open the User Profile to check the current status of user data.

Disabling Google Workspace

Step 1: Select External Data Sources from the Settings menu. Click Unlink in Google Workspace.

Step 2: Click Unlink to disconnect the Google Workspace.

Step 3: Once the Google Workspace is unlinked, you can link other External Data Sources like SmartHR or Microsoft 365 (Azure AD).